Struggling to remember all the tasks you need to complete?
A to-do list app is an efficient digital tool that helps you organize and manage your tasks with ease and achieve your highest productivity. From creating grocery lists to managing work-related tasks, a to-do list app is a must-have for everyone. This article aims to help you identify the key characteristics of an excellent to-do list app and provides a comprehensive review of the top 15 apps that can help boost your productivity.
By the end of the article, you will be able to confidently choose the perfect to-do list app that suits your needs.
What is a to-do List App?
A to-do list app is an essential digital tool that allows you to create a list of tasks with due dates and reminders to help you stay on top of your tasks. It can help you prioritize your tasks, collaborate with others on shared projects, and manage your workload more efficiently. With features like task categorization, deadline tracking, and progress monitoring, a to-do list app can be a game-changer for your productivity.
When selecting a to-do list app, it's essential to consider your unique needs. There is no one-size-fits-all solution that can cater to everyone's requirements. However, a great to-do list app should offer various features that can help you stay organized and productive.
Firstly, flexibility is crucial, and the best to-do list app should have it in spades. It should allow you to set priorities, add tasks and subtasks, and view your tasks in different ways. This flexibility ensures that the app can cater to different working styles, neurodiversity, and situations.
The app should also be easy and intuitive to use. Adding tasks should be a straightforward process, but it should also cater to your specific situation. The best apps should allow you to do this cross-platform, in offline mode, or through keyboard shortcuts, ensuring that you can add tasks quickly and easily, no matter where you are.
Finally, cross-platform functionality is a must-have. In addition to Android and iOS, the ideal to-do list app should be accessible on web browsers and other systems such as Linux. This ensures that you can access your tasks no matter which device you're using.
Best 10 To-Do List Apps to Be Efficient and Organized
Juggling multiple tasks can be daunting, and managing a to-do list can seem like an additional chore. However, with Peerbie, you can simplify your task management process. This user-friendly app allows you to effortlessly create, assign, and manage tasks with just a few clicks, making it a convenient solution for those with busy schedules.
The app provides a clear and concise weekly view that displays your tasks, highlighting the most important ones you need to complete each day. Additionally, you can add recurring tasks, which eliminates the need to rewrite the same task every day or schedule it every time. With Peerbie, staying on top of your tasks has never been easier!
Todoist is a task-management app with an elegant interface and Google Calendar integration. It's great for both work-related tasks and everyday tasks like sharing a shopping list.
Key features include recurring due dates, subtasks, priorities, and productivity visualizations. However, Todoist has some limitations, such as the inability to set statuses for different stages of your tasks and limited collaboration capabilities.
Todoist offers three pricing plans: Free, Premium ($4 per month), and Business ($6 per user per month). The free plan allows you to have up to 80 projects with up to 5 people per project. The premium plan gives you up to 300 projects with up to 25 people per project, as well as reminders, labels, and filters. The business plan includes 500 projects per user, 50 people per project, a team inbox, team billing, priority support, and more.
3. Remember the Milk
Remember The Milk is a task manager that helps you keep track of personal and family tasks. You can set reminders, assign tasks, and customize them with color themes and labels. The key features include filtering tasks, due dates, recurring tasks, tags, and location-based tasks. It's available on Android, iPhone, iPad, and the web.
The Basic plan is free and includes web, desktop, and mobile access, sharing todo lists with up to two people, and adding tasks with email, Amazon Alexa, Siri, Twitter, Gmail, Evernote, and Google Calendar integration. The Pro plan includes all the Basic features, share lists with unlimited people, integration with Zapier, priority support, and more.
Remember The Milk has a 4.4 rating on Capterra and G2.
TeuxDeux is a well-designed to-do list app that offers a clean and simple interface with big, bold fonts.
The app displays tasks in a weekly view, showing the most important tasks you need to complete for each day of the week. You can easily add recurring tasks, which eliminates the need to rewrite the same task every day or schedule it every single day.
The app's key features include the ability to create customizable smart lists, support for Markdown, and regular email reminders for daily tasks. It is available on multiple platforms, including iPhone, iPad, Windows, macOS, and the web.
However, the app has some limitations, such as a lack of a free version and no mobile apps designed for Android devices. Additionally, it is not easy to collaborate with your team on tasks. TeuxDeux offers only one pricing plan that starts at $3 per month.
Any.do is a task management and to-do list app that helps you create, organize, and share tasks. It offers one-time, recurring, and location-based reminders, a built-in calendar app, color tags, and recurring reminders.
Any.do is available on Android, iPhone, iPad, and Web, and syncs across all your devices. However, the free version has limited features, and the interface is complicated.
Any.do has two pricing plans: Free and Premium ($5.99 per month), which include advanced features such as unlimited daily tasks, location-based reminders, and themes.
TickTick is an app that brings the power of traditional task management to your fingertips with its user-friendly interface. The app offers various features, such as location-based reminder settings, voice input, and real-time data syncing across platforms to help you stay on top of your tasks. It also allows you to share lists, which can be useful in a team environment. If you're looking for a simpler to-do list app, TickTick is a great option.
TickTick offers two pricing plans:
- Free: This plan includes up to 9 lists, 99 tasks per list, 19 subtasks per task, and 2 reminders per task.
- Premium ($27.99 per year): This plan includes up to 299 lists, 999 tasks per list, 199 subtasks per task, and 5 reminders per task.
Bear is a versatile app that combines the functionality of an online to-do list and a note-taking app. It allows you to create lists, add checklists and provides extensive note-taking capabilities. Bear is perfect for personal and professional use, such as keeping track of family to-do lists or managing tasks at work.
However, there are a few limitations to Bear. It is only compatible with iOS (iPhone, iPad, Apple Watch) and Mac, and the free version lacks some features. The app may also have a steep learning curve for first-time users.
Bear offers two pricing plans: the free version, which includes basic note-taking features, tags, and attachments, and the Pro version, which costs $1.49 per month and includes additional features such as syncing across all devices, themes, and powerful export options.
8. Microsoft To Do
Microsoft To Do, previously known as Wunderlist, is now integrated with Office 365, which provides users access to an ultimate productivity suite. With the power of Office 365, this integration can help you manage tasks and keep track of progress effortlessly.
You can create lists, add tasks from other Microsoft software like Outlook, and rank your tasks by due dates and color-coded labels. Reminders, due dates, and note-taking features are also available.
Microsoft To Do is accessible on various devices including Android, iPhone, iPad, Windows, macOS, and Web.
Although Microsoft To Do provides basic task management and productivity features, it lacks advanced task management software capabilities and customizability. It also doesn't support natural language input to streamline note-taking.
Microsoft To Do is free of charge, and users can enjoy its features without spending a penny.
9. Google TasksBoard
If you want a task-centered app instead of a note-taking one, you might want to consider Google TasksBoard. Its user interface is simple and consistent with Google's minimalistic design approach. With this app, you can create tasks, add subtasks and due dates, and make lists easily.
Some of the key features of Google TasksBoard are subtasks, multiple lists, due dates, notifications, and the ability to create a task from an email. The app is available on Android, iPhone, iPad, Windows, macOS, and Web.
However, it has some limitations, such as the inability to manage complex tasks and record the time spent on a task. Additionally, there is no dedicated customer support system for the app.
The good news is that Google TasksBoard is free to use.
Quire is a relatively new task management software that has gained popularity among users. Its user-friendly interface and intuitive design make it easy to set up tasks and organize them into projects, while also being powerful enough to handle complex workflows.
It offers helpful features like reminders and collaboration tools to ensure every task is completed on time. Key features include start and due dates, priorities, a kanban board, nested task lists, and roles and permissions.
Quire is available on Android, iPhone, iPad, and the web. However, it doesn't offer a native macOS or Windows desktop app, time-tracking capability, or a built-in chat feature.
Quire is free to use and can support up to 80 projects, 35 organizations, and 30 members per organization.