Task Management Software
Task Management Software

Team Management

Top 15 Task Management Software Tools for Work in 2023

Read Time: 12 min.

Are you feeling overwhelmed with your team's workload? We have gathered the most efficient task management software tools for work in 2023 for businesses. In this article, we will provide an overview of the 15 best task management solutions available now. These tools will help you manage tasks, to-do lists, and projects more efficiently, allowing you to get the most out of your team and your business. By using these efficient and productive software tools for work you and your team will take a step closer to your goals.

By the end of this article, you will have all the information you need to choose the best task management software tool! But, before that, let's explore what a task management software tool is.

Efficient task management software tools for work

What is A Software Task Management Tool?

Task management is not just a matter of ticking off items on a to-do list. It involves a system for identifying, monitoring, and managing your and your team's work. It is a program designed to assign, track, and organize tasks for a project.

Task management includes tracking task progress, delegating work to team members, setting deadlines, adjusting work schedules, and much more. Effective task management helps individuals or groups achieve their goals and takes into account task planning, priorities, automation, dependencies, and budgeting. Usually, task management is one of the key features of good project management software.

The complexity and technological advancement of different systems may vary, but typical features in detail include: 

  • Task scheduling to set deadlines effectively

  • Task customization and editing keep up with updates

  • Task assignment

  • Notifications to remind users about future tasks

  • Sub-tasks to create additional steps in a task.

  • Time Tracking to record time spent on tasks

  • To-do lists for effective task visualization.

Having these features helps users to keep up with their tasks, prioritize their workload, and collaborate effectively with their team members.

How Do Task Management Software Tools Work?

Task management software is typically cloud-based, which allows all users to easily access projects, tasks, and data from anywhere. With real-time updates, managers can quickly evaluate which team member is best suited for a particular task and track its completion, while employees can manage their own tasks through their personal dashboards.

The software includes various tools that streamline and simplify task management from start to finish, such as time-tracking, tagging, filtering, and commenting features. All these features promote better efficiency, communication, and organization of work.

As tasks are completed, data is stored and used to generate reports, which managers can use to identify areas for improvement in time or resource management.

Benefits of Utilizing Task Management Systems

Task management systems are useful both for individuals and teams as they offer various benefits to daily workflow. All businesses can benefit from using task management software to keep teams aligned.

Task management systems are useful both for individuals and teams.

Task management systems are useful both for individuals and teams.[/caption]

Among the top benefits, 6 stand out as the most significant:

1. Streamlined workflow: Task management software helps record, assign, and organize all processes involved in a given workflow. It pinpoints shortcomings and inefficiencies which supports teams to fix any possible problem.

2. Higher productivity: Task management software reduces the time needed for workers to share information and get organized. It also helps workers prioritize tasks and follow current responsibilities which significantly improves the productivity of team members.

3. Effective collaboration: Task management software brings everyone together on one platform, improving communication and guaranteeing that everyone knows what tasks they are responsible for and when they need to complete them. This reduces the need to note down the next steps during meetings or over the phone, and it also helps keep everyone informed about project deadlines.

4. Centralization: Keeping all tasks for each project in separate boards or charts, along with relevant documents and files, is a great way to centrally manage projects. It makes it easier for team members to work collaboratively and for managers to keep track of the project's progress.

5. Easy to access: Most task management software is available as a SaaS (Software as a Service), which enables easy access to data and files from anywhere with an internet connection. You can access it via your browser, an installed app on your PC, or an app on your phone or tablet.

6. Multiple views: Task management software offers multiple views, including Gantt, timeline, calendar, and Kanban. These views make it accessible for any type of worker, allowing them to choose the view that suits them best.

The Best Task Management Software Tools in 2023

Here are 25 task management software tools for organizing tasks:

1. PeerBie

PeerBie is the ultimate task management software tool that helps organizations and employees to efficiently organize their tasks. With PeerBie, you can oversee your tasks and projects easily. It is highly effective in enhancing team productivity and simplifying tasks and responsibilities. In addition, it supports team members in maintaining communication in remote work systems, which is crucial for fostering a positive company culture and handling responsibilities smoothly.

Below are some of the features and functionalities of this free task management software:

Communication: You can initiate conversations with your colleagues on this platform. You can send a private message or open a new team group and share your opinions on the feed.

Survey: You can share surveys to get the opinions of your team members in an organized way. Simply ask your question and provide options. See what your team members think about it.

Calendar: PeerBie has its own calendar to help you organize your tasks and not miss any important plans. You can easily add your tasks and responsibilities to the calendar and receive a notification before the start time.

Create Groups: Create groups to sustain your projects on a remote work system. Ask or give answers to your teammates wherever you are. You can add details or any changes in these groups to inform your teammates about the project.

Time Tracking: Tracking time is very significant if you want to work efficiently. Start your day with PeerBie and see how many hours you have worked, and on which tasks have you spent most of your time. This helps you to see how you allocate your time.

Price: MyWork Premium costs US$4 per user per month when billed annually and US$5 per user per month when billed monthly. The price of MyWork Business is US$8 per user per month when billed annually and US$10 when it is billed monthly.

PeerBie is the ultimate task management software.

2. ProofHub

Proofhub is an efficient task management software that offers Gantt charts and Kanban boards to manage tasks effectively. With Proofhub, users can keep track of the time spent on each task and communicate with team members using group chat and direct texting features.

ProofHub provides robust team collaboration features to keep your team members connected, no matter where they are. You can easily share company-wide announcements and updates with everyone on your team. Additionally, ProofHub integrates seamlessly with popular third-party apps, such as Google Drive, OneDrive, Dropbox, and Box, giving you a centralized location to access all your data and files. However, because Proofhub offers only a few connectors, it may not be suitable for large businesses or complicated projects. Some users believe that the program is best suited for project management only for small teams.

Pricing: Unlike many other software, ProofHub charges a fixed rate regardless of the number of users. The software offers two pricing options: the Essential plan, which costs $50/month, and the Ultimate Control plan, priced at $99/month.

ProofHub provides robust team collaboration features.

3. Workfront

Workfront, formerly known as AtTask, is a collaborative online workspace that facilitates teams to collaborate on tasks and projects while enhancing social aspects. It presents all the necessary features for time tracking, reporting, and task assignment and allows the application of project management approaches like Waterfall and Agile.

However, Workfront is primarily designed for large firms with complicated workflows, which may make it seem complicated if you want a straightforward task management tool.

Pricing: Workfront does not have a set price structure but does provide it if you request.

4. TaskQue

TaskQue is a task management tool with a variety of features that help users organize tasks, enhance productivity, and minimize mistakes. You can quickly assign work to your teammates and keep track of their availability. You can also examine an individual's performance in detail. Moreover, you can collaborate and exchange files within the app.

Unfortunately, working with its limited integrations and no time tracking, Taskque can be a tough task. However, it offers automatic task assignments, discussions, a calendar, and a powerful to-do list app, as well as workflow management.

Pricing: The Premium plan starts at $5 per user per month and includes up to 10 users. Additionally, it presents a 60-day free trial is available.

5. Hubspot

HubSpot is an excellent tool that helps you create workflows to schedule new tasks after completing ongoing tasks. It also allows you to add reminders, compare your performance to past data, and keep track of everything in one place. HubSpot has a strong focus on integrations, which means that it can easily integrate with many other apps that you love.

HubSpot is a very comprehensive tool that even offers a lot at its free level. While they offer different ways to learn the software, it has a steeper learning curve than some other options on this list. Some of the key features of HubSpot include automatically synced data, integrations with hundreds of apps, easy task creation, progress tracking, and task queues.

Price: HubSpot starts with a free plan, with premium CRM plans starting from $45 per month.

6. Trello

Trello is a popular Kanban task management tool that is well-known for its Kanban boards. These boards are customizable and allow users to set up cards for different projects that function like post-it notes.

While Trello is a great tool for simple projects, if you have complex projects, you may need to upgrade to access features such as project timeline templates or priorities. However, there are other tools available that offer these features for free.
Therefore, it's recommended to explore the best Trello alternatives before making a decision.

Key features of Trello include boards, lists, cards, checklists, attachments, and Android and iOS mobile apps.

Price: The premium version offers unlimited integrations, collections for teams, public/private boards, and additional onboarding support. The price ranges from free to $17.50 per user per month.

Create your calendar with Trello

7. Quire

QQuire is an online task management tool that simplifies the process into smaller components, allowing users to focus on the most important tasks first. Unlike other management tools, Quire uses "nesting" and Kanban boards to achieve this.
Tasks are nested within cards on a Kanban board, which allows for easy tracking of the next steps for each task. Additionally, Quire offers powerful filtering options to help users prioritize tasks that need to be completed first.

However, Quire is not perfect and has a few flaws. The most notable one is the lack of a built-in chat feature.

Some of the key features of Quire include tasks and subtasks, progress reports, recurring tasks, apps for iOS and Android, calendars, and Kanban boards.

Price: The best part is that Quire is available for free.

8. Asana

The purpose of this management software is to assist you in meeting your task deadlines quickly. Additionally, you can integrate it with time-management software to add time tracking to your tasks.

Asana is a good option for online task management, particularly for smaller teams. However, it may not scale as effectively across the whole organization.

Key Features of Asana include:
- Projects
- Tasks
- Basic Dashboard
- Basic Search

Price: Asana is available for free, with premium options ranging from $24.99 to $30.49 per user per month.

Oversee your goals with Asana

9. Things

Things is a task management software that has been successful in the market. What makes this software different is that it allows you to choose a main focus for each day. Apart from that, Things also offers a small layer of project management that has sections for comments, tasks, and subtasks. However, it is important to note that, unlike other web-based task management tools, Things is not free. It comes with a premium price tag and is available only on Mac and iOS platforms.

Some of the key features of Things include the ability to create events on the calendar, morning, afternoon, and evening slots, section headings, checklists, and Mac OS shortcuts.

Price: The software can be purchased for a one-time charge of $49.99.

10. Clockify

Clockify is well-known for its great time-tracking features, but it can also help you with task management. You can use Clockify to organize all your tasks, to-dos, and projects, whether you are an individual freelancer or part of a big team.

Clockify offers a free task timer that allows you to track the hours you and your team spend working on tasks. You can use this data to calculate hours and manage your time more effectively. However, if you're looking for a task management app only, Clockify's many time tracking and invoicing features may be overwhelming.

Here are some of Clockify's key features:

- Categorize your time entries into specific tasks

- Assign tasks to people and set time estimates for each task

- Manage your tasks by editing, marking as done, or deleting them

- Visually track all your tasks and time logs in a Calendar view

- Integrate the app with 80+ other project management and productivity tools

Price: Clockify's pricing is very reasonable. You can use most of its features for free, and the cheapest paid plan starts at $3.99 per user per month.

Clockify offers a free task timer

11. Accelo

One of the main features of the management software is its task board, which automatically displays overdue tasks for today, tomorrow, and beyond. In addition, the software offers numerous integrations with tools such as Google Drive, Office 365, Outlook, and internet safety software, making it easier to monitor estimates, invoicing, scheduling, and billing compared to other task management apps.

However, Accelo's wide range of capabilities comes at a cost - it does not offer a free plan, and at $39 per user per month, it can be quite expensive.

Some of the key features of Accelo include team scheduling templates, an inbox, time tracking templates, tasks, automated timesheets, billing, invoicing, quotes, recurring tasks, and more.

Price: The pricing ranges from $39 to $79 per user per month.

12. Wimi

If you are looking for a task management app that allows you to manage your tasks all in one place, Wimi may be a great option for you. It offers online task management, document management, and even a messaging system for your work.

Like other task management apps, Wimi helps you track your project's progress and set deadlines. It also has a great feature that allows you to manage task dependencies and key performance indicators through a Gantt chart timeline.

Some of Wimi's key features include task assignments organized as post-it notes, critical path calculations, task filters, and task history. The premium plan includes unlimited projects, up to 500GB of storage, and user training and onboarding.

Price: The app has both a free plan and paid plans that range from $0 to $18 per user per month.

13. Taskade

Taskade is an app that serves as both a personal task management app and a team project management app. It offers features that could be useful for both individuals and small teams. However, it may not be the best option for larger teams that require more robust features.

The app has a native design that is ideal for mobile device users who consult their task lists on the go. The mobile app is available for both iOS and Android users. Desktop apps for Mac, Windows, and Linux are also available, as well as browser extensions for Chrome, Firefox, and Edge.

Taskade offers a range of key features, including the ability to keep both personal and professional to-dos in one app with separate areas for each part of your life. It also has collaboration features that allow assigning tasks to teammates and an in-app video call feature that permits face-to-face communication. The app has strong note-taking features for brainstorming and documentation, and outlining capabilities to manage tasks.

Price: Taskade is available for free, while the Starter plan costs $4 per month. Plus plan costs $8 per month, Pro plan costs $19 per month, Business plan costs $49 per month, and the Ultimate plan costs $99 per month.

14. Pipefy

Pipefy is a tool that makes managing tasks easier. It simplifies the process of creating, assigning, and organizing tasks, and saves time by automating many tasks. With Pipefy, users can easily connect and integrate with other software, including ERP, HRIS, and CRM systems.

Pipefy offers several key features to enhance the task management experience. These include process templates, a secure company database for actions, conditional logic, and native integrations with popular software like Slack, GitHub, BitBucket, and Google Hangouts.

Price: When it comes to pricing, Pipefy offers a free plan for individual users and small teams. For more advanced features, paid plans start at $30 per user per month.

Pipefy is a tool that makes managing tasks easier.

15. Infinity

Infinity is a versatile and fully customizable task management software that boasts an engaging and visually appealing interface. It caters to both freelancers who manage multiple clients and tasks, as well as large corporations with a global workforce. Infinity aims to help you organize your workdays with ease and eliminate stress, by offering a wide range of customizable workflows.

Its great structure, advanced productivity and automation features, and unmatched versatility are key to its success. With Infinity, you can streamline your tasks, collaborate with teams and stakeholders, identify and resolve bottlenecks, and complete your tasks with less effort and in less time.

Infinity Key features include 6 different views to display data: Kanban, List, Gantt, Calendar, Form, and Table, 20+ attributes such as labels, dates, formulas, and progress bar, and over 50 templates for various use cases. Infinity also provides API & automation to expedite project completion, multiple integrations including Google Drive, iCalendar, and Zapier, and dedicated desktop and mobile apps.

Price: Infinity is offering one-time payment deals and it gives users access to all its features.

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